Office Assistant

Location Berlin
Discipline: Finance
Job type: Permanent Part Time
Job ref: 005207
Published: 25 days ago

The role holder will be responsible providing high quality and timely administrative as well as  operational support to the Operations functions supporting the entire DACH region as well as to the Operations Management based in Berlin, including respective services in Finance, select HR and Office Management.

This will be a busy and demanding role and you will be joining the dynamic subsidiary of a profitable UK firm with ambitious growth potential. The right candidate will have an excellent opportunity to make a positive impact as the business continues to grow.

 

Your key responsibilities will be:

*  Provision of full administrative service to the Berlin office

*  Courier, mail and other general administrative tasks as the business requires

*  contact person for all property management issues

*  Support with

o   Management Account in liaise with auditors and tax consultants in DACH to ensure all the documents and records are updated and provide correctly monthly to the Management Account for fiscal and legal purposes.

o   Accounting and preparation of financial documents (such as incoming goods, invoicing)

o   Provide cover for Management Account activities during vacation and sick leave.

o   Payment reminders/ warnings

o   Monitoring and provision of the daily sales figures for finance UK

o   Intercompany re-charging of relevant overheads of other cost centres (e.g. Regulatory)

o   To document finance related process

o   Management of company car fleet and other mobility benefits (e.g. company bicycle) for DACH

o   Create half year sales report for BvMed

*  Monthly Stock and consignment report, Consolidation of stock accounting (inventory)

 

Key Relationships: 

Internal:

  • Reports to Regional Operations Manager DACH and dotted line to Country Manager, DACH
  • Finance, Marketing, Sales, Regulatory, Research and Supply Chain teams

 

External:

  • Third party warehouse and logistics functions
  • Suppliers

 

Qualifications: 

Essential

  • Strong, demonstrable experience as Administrator/Office Manager
  • Experience providing administrative support to a dynamic team
  • Proficient in Excel and Word

Desirable

  • Experience in sales/marketing administration would be of benefit, but not essential
  • Social Campaign experience 
  • Advanced Texting and Writing skills